First day at work and introduction to event management operations

Basic event planning training

Create an implementation plan on how the project should unfold and determine materials to be used

Preparing the activities that will be done in the following weeks and receiving feedback from the partners and AIESEC

Run the initial assessment needed for measuring the outcome/impact of the project

Introductory session with the beneficiaries, presentation of the volunteers and project objectives.

Onboarding space with partner representatives to understand the current scenario, beneficiaries and discuss about the outcome of the project

Observe ongoing event setups and workflows

Understand different event packages and services

Handle guest coordination during events

Support marketing activities for upcoming events

Workshop: Empowering Futures - introduction to SDG 8

Assessment of their current hard and soft skills: where can they improve?

Workshop: Introduction to Soft and Hard Skills

Coordinate sessions with individual participants to identify what skills they want to develop. Set up a PDP with them.

Workshop: Exploring Career Paths and Employability in the 21st Century

Event planning briefing and understanding responsibilities

Vendor coordination training

Assist in event organization

Soft skill workshops based on demands and needs of participants. (communication, leadership, problem solving, adaptability, time management etc)

Activity: introspection space for participants to realize their own strengths and weaknesses and identify what soft skills they have and what can they improve.

Manage event checklists and planning tasks

Assist with event preparation and logistics

Coordinate with suppliers and vendors

Participate in budget discussions

Support event planning activities

Development spaces (games, dynamics, role play, roundtables, etc) about soft skills development: solution oriented, world citizen, empowering others, self awareness

Activity: Creative brainstorming sessions to foster innovation and adaptability in addressing complex challenges.

Activity: Create a space for beneficiaries to assess and provide feedback on soft skills like communication and teamwork, identifying areas for improvement.

Organize group discussions where participants share best practices related to specific hard skills.

Activity: introduce the beneficiaries to professionals from different work fields, so that youth can learn more about the diversity of job opportunities and their needed hard skills

Support event execution

Improve event workflow and operational efficiency

Manage event bookings and reservations

Develop marketing strategies for events

Plan day-out packages and event experiences

Offer workshops that cover foundational digital skills (e.g., Microsoft Office, digital collaboration) alongside those focused on high-demand skills (e.g., programming, entrepreneurship).

Provide access to online platforms where beneficiaries can take assessments to evaluate their proficiency in various hard skills. Follow up with personalized learning plans based on assessment results.

Activity: Skill-specific mentorship sessions where professionals mentor small groups of participants, giving hands-on guidance and advice on honing hard skills like data analysis, digital marketing, or project management.

Push event marketing campaigns

Workshop: Self Branding. How to "sell" yourself?

Workshop: Application procedures. How to create a CV, write motivation letter and do an interview?

Practice: Let participants do mock application procedures and give them feedback on the output

Plan a Career Day event where professionals from diverse fields discuss their roles, share career insights, and answer beneficiaries' questions about job opportunities.

Ensure that beneficiaries participation of local online and physical job fairs.

Follow up with clients and partners

Promote event packages and services

Review client satisfaction and feedback

Prepare final marketing report

Build final project report and presented to AIESEC members and NGO/non-profit representatives.

Collect data from beneficiaries (you can use surveys, interviews, focus groups, etc.)

Closing day with beneficiaries

Traveling and sightseeing

Final review of event management experience

Prepare and submit project impact report and presentation

Debrief the impact of the project, how the beneficiaries developed, discuss about what went well and even better if and include this in the report

Analyse data to determinate outcome/impact results (level of awareness of beneficiaries post-project activities).